Board Meeting Highlights - 2009
Full minutes of board meetings can be received through the
property management office. Click here for that contact
information. From this section, you can review highlights from board, annual, and special meetings.
2011 | 2010 | 2009 | 2008 | 2007 | 2006 | 2005 | 2004 | 2003
November 11, 2009 (Board Meeting)
- Call to Order 7:18 pm
- Action Plan
- Preparation for retaining wall underway.
- All other items closed for 2009
- House Keeping
- Leaves – first leaf blowing as soon as weather clears
- Entrance landscaping complete
- Portable meter available for purchase for watering reimbursement
- Items for Major Discussion
- ARC Inspections and Feedback
- 23 units with remaining violations
- Owner issue #1
- Assessment and late fees stand
- HOA will cut down tree that is in danger of falling
- Window assessment will be waived based on the documentation provided
- Owner issue #2
- Contesting light violation; Board agrees with ARC; grants homeowner extension
- Traffic Calming Measures
- Requested feedback
- This Board meeting is the discussion on traffic calming required by the state.
- Board agrees that the two measures we should pursue are speed humps and signage indicating an additional civil penalty and children at play
- Tree discussion
- Management will ask Steve at Bartlett Tree to give his opinion on general tree work that needs to be done – including feeding and key areas of focus. This will supplement information provided by other companies.
- Approval of addendum to landscaping proposal.
- 2010 Goals
- Landscaping
- Tree work
- Reserve replenishment
- Next Meeting: January 13, 2009, at 7738 Marshall Heights Ct.
- Meeting Adjourned
September 16, 2009 (Board Meeting)
- Call to order 7:05 PM
- ARC Hearings
- Review of Annual Audit
- Motion to approve proposed audit. Seconded.
- Motion to pass the revenue ruling resolution 70-604: for excess income. Seconded.
- Discussion on Budget
- Additional ARC support
- Potential tree line item
- Plan on a budget meeting 10/8
- General Discussion
- Member will draft update letter on traffic calming and other updates. Invite feedback by email, mail, or visit November meeting on 11/11/09.
- Discussion on proposals and plans for front entrance. Motion to approve Valley Crest proposal for $6,255.85. Seconded.
- Discussion/Motion to approve Valley Crest proposal for filling hole. Seconded.
- Discussion/Motion to approve Emery Snow Removal contract. Seconded.
- Discussion/Motion to renew Valley Crest annual contract. Seconded.
- Motion to approve Custom Fence & Repair bid for tot lot fence replacement, provided that the top rail is included and/or identical to current fence. Seconded.
- Hold on changes to doggy stations (covers for odor control).
- Community Clean-up 10/4 and 10/5.
- Adjourned at 9:30 pm
July 23, 2009 (Board Meeting)
May 13, 2009 (Board Meeting)
- Call to order 7:25 PM
- Wall sconce information will be updated and emailed to webmaster for placement on website
- ARC waivers considered. One exemption request denied; one pending further feedback.
- Proposals and Contracts:
- Audit and Tax Preparation: board accepted proposal from Douglas Corey & Associates P.C.
- Reserve Update Study: board accepted proposal from GJB Inc.
- Landscape Enhancement: board accepted proposal from ValleyCrest to remove two hollies and plant to forest pansies at the front entrance
- Street Cleaning: board ratified ValleyCrest street cleaning contract previously agreed by email.
- Summer Flowers: board ratified ValleyCrest contract to furnish and plant annual flowers previously agreed by email.
- General Tree Work: board deferred proposal to perform general tree work.
- Pest Management: board rejected proposal to perform a foliage treatment to help suppress the eastern tent caterpillar
- Speed humps – Management has not heard from County Supervisor Linda Symth’s office regarding our request for speed humps on Dominion Way.
- Adjourned at 8:32 PM
March 3, 2009 (Board Meeting)
- Call to order 7:05 PM
- Ratified lanscaping proposal previously agreed by e-mail
- ARC Review
- ARC waiver requests reviewed and approved
- Board approved extension of lamp post violations until suitable replacement for lamp post fixture has been identified.
- Board approved ARC request to list restrictions on front door lights or wall sconces and allow a homeowner to make a selection from any of the lights documented on the Light Fixture PDF. The ARC will identify other light fixtures to add to the choices.
- Audit proposal: item deferred to allow maangement to obtain additional proposals.
- Speed bumps and traffic concerns: management will follow-up with county regarding putting speed humps on Dominion Way.
- Reserve study proposal: item deferred to allow management to obtain additional proposals
- Post contract proposal: Proposal from Sherlock Pest Control accepted.
- Board ratified trash removal contract renewal
- Community Cleanup scheduled for March 28 and March 29.
- Adjourned at 8:57 PM
January 14, 2009 (Board Meeting)
- Call to order 7:09 PM
- Action Plan Review
- Valley Crest to correct problem with drainage catch basin near retention pond
- Mailbox signs to be added to mailboxes this week
- Dog station signs: second sign to be added this week
- ARC fines: per diem will start 2/1/2009; violations corrected by 4/1/2009 will be forgiven in full
- Landscaping plan: master plan to be created for annual meeting
- Budget complete; no complaints regarding annual increase
- Tree work: motion to approve $6,395.00 succeeded
- Ratification of late fee waiver: motion to waive approved
- Adjourned at 8:32 PM
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